Venue Booking Process

You should follow this process whenever:

• You want to use a campus building for ministry activity outside normal service/program use
  (e.g. worship practice at a different campus, leadership meetings, youth events, prayer nights, classes, camps).

• You want to host a private event as a church member
  (e.g. birthday, baby shower, engagement party).

• A community group or organisation wants to hire the building.

If you are unsure whether a booking is required, please check with centralservices@centrepoint.church before proceeding.

1. Internal Ministry Use

For Centrepoint Church ministries (teams, departments, services, rehearsals, pastoral care gatherings, etc.)

• No fee applies

• Cleaning expectations apply

• Access/keys/alarm instructions still required

2. Private Booking

For private events not related to a Centrepoint ministry.

• Hire fee applies (per fee schedule)

• Cleaning fee applies (mandatory)

• Staff/Supervision costs may apply depending on size, access requirements, or use of specialised spaces (e.g. auditorium, tech booth)

3. Commercial Organisation Booking

For businesses, commercial operators or for-profit groups.

• Hire fee applies (per fee schedule)

• Cleaning fee applies

• Staff costs may apply

• Booking requires Campus Pastor approval

4. Commercial Organisation Booking

For registered not-for-profit organisations or community groups.

• Discounted hire fee applies

• Cleaning fee applies

• Staff costs may apply

• Booking requires Campus Pastor approval

Step 1 – Go to the Booking System

Visit: bookings.centrepoint.church

Step 2 – Click “Book a Room”

From the Book a Room page:

• Select the room you would like to book.

• View the availability calendar.

• Click “Reserve.”

Step 3 – Complete the Booking Form

You can submit:

• A one-off booking, or

• A recurring booking

You will need to provide:

• Event name

• Description/purpose

• Expected attendance

• Booking type (Centrepoint / Private / Commercial / NFP)

• Date & Time

• Responsible Person

  • Must be 25+ for private, commercial or NFP bookings

  • Must be present for the duration of the event

Important

Your booking is NOT confirmed until:

• You receive written approval, AND

• Any required deposit or payment has been processed.

Do not advertise or promote your event until confirmation is received.

Submission Timeframes

Submit your booking at least:

• 7 days before Centrepoint bookings

• 2–4 weeks before private bookings

• 4–6 weeks before commercial or NFP bookings

Await confirmation

Do not assume the space is booked until written confirmation is received.

The Bookings Team will:

• Check availability

• Apply hire fees if relevant

• Confirm staffing/cleaning requirements

• Provide access instructions

Each campus has different access procedures.

You must follow the instructions in your confirmation email.

Bibra Lake & Narrogin

• Collect keys from lockbox (code provided upon confirmation)

• Keys must only be held by the responsible person

• Keep keys secure; do not duplicate or hand to others

Maddington – Digital Access

• Temporary entry access is issued via email

• You must provide a person’s full name, mobile and email address

• Access activates and expires according to booking times

• That person becomes responsible for door access

Alarm Codes (all buildings)

A code will be assigned to your booking and must not be shared with others.

Arming and Disarming

On arrival:

• Disarm alarm following emailed instructions

On exit:

• Check all people have left

• Turn off all the lights

• Turn off air-cons

• Check and lock all doors

• Arm the alarm and confirm panel light/beep acknowledgement

We want to return our facilities to a ministry-ready condition after every use.

Internal Ministry Use

Teams using facilities for ministry activities are responsible for basic clean-up and reset.

You must:

✔ Remove rubbish
✔ Return furniture to original layout
✔ Wipe benches and surfaces
✔ Leave bathrooms tidy
✔ Turn off lights, air-con, PA and screens
✔ Report any breakages or issues

Cleaning fees may apply for catered or mess-inducing activities.

External Hire

For all other bookings, a professional cleaner will always be booked.

Your booking confirmation will include cleaner cost and invoice/charge details

You are still responsible to:

✔ Remove rubbish
✔ Return furniture to original layout
✔ Wipe benches and surfaces
✔ Leave bathrooms tidy
✔ Turn off lights, air-con, PA and screens
✔ Report any breakages or issues

Any unreported damage or excessive mess may result in additional charges.

• Reset space to original condition

• Complete cleaning requirements

• Secure building

• Arm alarm

• Return keys (Bibra Lake/Narrogin) or notify completion (Maddington)

• Report any issues or concerns to facilities@centrepoint.church.